DPT-3 Preparation: Classify Receipts before Selecting the Form

Closing balances include a bank loan, director funding and customer advances. The useful result is a working that explains the facts, the calculation or classification, and the evidence behind the conclusion. This guide shows how to prepare that working and where a reviewer should investigate before accepting the result.

Scope and applicable period

Indian company or LLP compliance, as identified in the article, with FY 2025–26 illustrative records. Use the current notified rules and relevant form for the actual reporting period.

Verification date: 11 October 2026. Figures and rates identified as assumptions are teaching examples; apply the stated conditions and the actual facts to a real assignment.

The key principle

DPT-3 preparation begins by classifying the receipt under the Companies (Acceptance of Deposits) Rules, not by treating every liability as a deposit. The form distinguishes relevant filing purposes, including deposits and prescribed particulars of transactions not considered deposits. A director’s loan, customer advance or inter-company receipt needs its own statutory analysis and documents. An exemption from being a deposit does not automatically mean exclusion from every reporting purpose.

Worked example

The ₹36 lakh combined balance is only a starting population. Classify each receipt, record the exact exclusion or deposit treatment, and select the correct purpose in the current form. A customer advance that remains unresolved requires examination of the relevant rule and facts; its ledger name is not conclusive. Reconcile opening balances, receipts, repayments and closing balances, then assemble the attachments specified for that filing purpose. Do not reuse another company’s attachment list without checking applicability.

A practical sequence

Build a receipt population from ledgers and bank movements, then inspect the underlying parties and contracts. Classify each amount under the applicable deposit rules and record conditions attached to any exclusion.

Reconcile receipts, repayments and closing balances to select the correct DPT-3 purpose. Follow the current kit for attachments and certification.

Investigate old advances and changed loan conditions instead of rolling forward last year’s classification automatically.

Build one evidence file with separate legal conclusions

Corporate compliance often uses the same source records as the accounts, but each filing, approval and auditor-reporting requirement has its own purpose. Establish the entity type and applicable rules before selecting a form or threshold. Reconcile submitted figures to approved source records and retain the actual acknowledgement. Keep accounting recognition, statutory approval and filing status separate in the working. A completed form does not establish that the underlying transaction was properly authorised or correctly accounted for. Review changed ownership, contracts and business facts instead of carrying forward last year’s conclusion without support.

Evidence checklist

Keep the following records linked to the same entity, period and working version. Identify missing items explicitly; a checked box should mean the document was examined and supports the stated conclusion.

• Receipt and repayment register
• Loan agreements and declarations
• Customer contracts and fulfilment evidence
• Classification memorandum
• Current DPT-3 instruction kit

Common mistakes and how to avoid them

• Filing all creditors as deposits. Compare the conclusion with the receipt and repayment register and resolve any conflicting facts.
• Assuming an excluded receipt is never reportable. Trace the affected item to the customer contracts and fulfilment evidence before finalising the working.
• Choosing form purpose before classifying receipts. Use the current dpt-3 instruction kit to make the final position and remaining exceptions clear.

Before you finalise

Recheck the example’s assumptions against the actual assignment, resolve the identified exceptions and make the final figure or conclusion traceable to its source. Preserve the reviewed version and the reason for material changes. For this task, the current dpt-3 instruction kit should agree with the conclusion presented to the client, reviewer or authority.

Frequently asked question

Does a loan confirmation establish an exclusion? No. It confirms a balance; the legal category and any conditions need separate evidence.

Sources and further reading

• MCA — DPT-3 instruction kit
• Companies Act, 2013 — India Code

Related guide: Tax audit loans deposits advances 269ss 269t review.